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School Board Meeting 2/6/2018

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February 6, 2018 Board Meeting

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That left us with the first of March. We can change officers in that neat mode. it's the election of officers, the words don't quite fit but we're following the same terms I think it still works the our policy says we'll elect the officer, school board member who's senior in his current term, last appointment, last election as the president so with that I'll open the floor to nominations for treasurer and next secretary secretary Motion to appoint Mr. Concannon for our school board president. Starting in March Board Board meeting night. First of March at noon. second You're ready now? Any discussion on that motion? all in favor say aye - aye well I gotta vote. and I've got to vote officially, don't I? I voted yea Oh that is not the right answer. Yeah I voted yea, I see that It keeps coming back to me. Four oh announcement of the vote Make it right in your minutes. The uh next position is then for secretary, the vice president, we call it secretary in our policy. yes I'd like to make a motion that we have Mr. Backs as secretary next year. Second it. Motion was made and seconded that Mr. Backs will be secretary for next year. All in favor say aye. Aye. Any opposed? Next time I'm doin' it right. That makes that four and oh too. alright Do we have any visitors? We do not. In our audience tonight? No sir. I know there are visitors, but they just don't want to speak. *laughter* so we're down to the consent agenda Mr. Rodolfich cough We are grouping 17 items into a single consent agenda Any board member may request that any item be removed and considered a separate item. If no such request is made, all items on the consent  agenda may be approved by a single action motion and vote by the school board trustees. The consent agenda for February 6, 2018. Request for approval of board meeting minutes January 9, 2018 January 26, 2018. Request for approval of personnel resignations and recommendations Request for approval of docket of claims for january 2018 Request for approval of student assignments and transfers Request for approval for enrollment of out of district student whose parent is an employee Request for  approval of single source purchase Request for approval of donations and grants request for accept final completion 2017 Gautier improvements project. Request for approval of applications and certificates of payment. Request for Approval of Engagement Letter for Balch & Bingham Request for Approval of Removal of Equipment from Inventory and Disposal Request for Approval of Athletic Supplements Request for Approval of Revision to 2017-2018 School Calendar Calendar. Request for Approval of Assistant Superintendents and Principals for the 2018 - 2019 School Year Request for Approval of overnight Field Trips – Colmer Middle School. Request Approval of over night Field Trip Gautier Middle School Request for Approval of Overnight field trip ghs choir and Mr. Concannon we now have four chaperones on that trip. thank you. Request for Approval of Overnight field trip GHS Girls Softball. Request for Approval of Overnight Fieldtrip PHS Girls Softball Request for Approval of over night Field Trips CCTI Request for Approval of Use of Facility.  It is recommended that all items on consent agenda February 6th 2018 be approved. Thank you. We've heard the list of items and we've had time to review it. Do we have any items we need to pull out for separate discussion and vote? Hearing them, do I hear a motion to approve all the items on the consent agenda? Motion to approve. And a second? Second. Any discussion on any of the items that were on the consent agenda? I have a comment whenever the board is finished. We give the floor to you. Okay, uh, Mr. Freeman and Mr. West, look into these overnight field trips. These are the kind of things that we need to make sure review all expectations. Everything from seating charts on these trips, to room assignments, to who's on duty at what time and make sure that all people understand we're not going to put up with any silliness on these trips. Do we, uh, maybe in the future need to uh set a policy or I'll say unwritten policy to say like, we'll have so many chaperones for so many students because where we ended up with thirteen to one it was a challenge. There's a standing rule on that now. ok But thats, um, I'm glad we caught it. It's been corrected. Any other discussion on these items? Very well, I call for a vote. All in favor say aye. Aye Any opposed say nay. 4 to 0 Just for public confirmation the, uh, make-up day we'll be announcing that putting that out tomorrow to everyone about the student day that we're going to take on Wednesday to make up the day we missed for cold weather. That had been tentatively announced when we had the snow day. Right. That we're going to make it up on the 14th. We want to make sure we officially take it to the board. Yep, Are we going to take into account say maybe someone that had an airline reservation? We will make that exception. Ok. We're down to the important matter, 3A The retirement of the PGSD law enforcement Michael Whitmore has opened the position for the Pascagoula-Gautier school district. This is a classified non-licensed position. A total of ten people applied for the position A group of four were selected for interviews. A committee made up of district level administrators and school level administrators were level administrators were selected to conduct the interview process. The top choice of the committee was Calvin Hutchins. He is currently the chief of police in Moss Point, supervises 44 employees in his current position. He has 24 total years experience in law enforcement. All of his experience has been in the cities of Moss Point and Pascagoula Mississippi. He has served as a part-time campus policeman in Moss Point. He was elected constable for Jackson County. He's a graduate of Moss Point high school and resides in the city of Pascagoula. He has been trained in the Mississippi Police Chiefs Association and has since had experience of training police officers for local departments. He has 24 years of law enforcement experience and has extensive institutional knowledge of of Jackson County, Moss Point, Pascagoula as a chief of law enforcement. A copy of his resume is attached for your perusal.  It's recommended Pascagoula-Gautier school board hire Mr. Calvin Hutchins as chief of PGSD law enforcement at a salary of $71,000. Do I hear a motion? Motion to approve Calvin Hutchins as our our chief law enforcement officer for Pascagoula-Gautier school district. I second it. Any discussion at this time? All in favor say aye. Aye Alright we're done with that item Mr. Hutchins? Ah there he is. Stand up. We're proud to have you. *applause* *applause* I would like to say thank you superintendent and all the school faculty. Thank yall. having me aboard. I'm ready to come on to work tomorrow, *laughter* but my tentative start date is Monday and I'm looking forward to coming on. Anything you need I'll have my phone on me.  I told Mr. Rodolfich I'm ready 24/7. I'm used to that. Um, I got a call last night about another shooting in the City of Moss Point So I do not sleep. I get very little sleep but anytime you call throughout any time of night, I'm going to answer the phone. Me and my wife she's used to the phone ringing at night so she'll sleep right through it so it don't bother her. but thank ya'll so much. Thank you sir I'll be calling you at midnight tonight and again at 2 o'clock. I'll meet you on the track at 4 in the morning for a little training. Second item is a lease for 16th section land that is covered up in the Sand Hill Crane Refuge. So we get a lease from federal government for that and it renews... that's a five-year lease right? correct Right. So, this is the year to renew it, and they've been negotiating this thing on and on. It's unfortunate for us because when you look at the Vancleave district, they also have 16 section land and they've got businesses built on it, so they get a lot of revenue. We have Vancleave Road frontage out in the middle of Sand Hill Crane Refuge, so we're not going to get any buildings built on it and here we are at our lease, what's the value of this lease  ... okay  I'll take a motion to accept this lease? so moved. and a Second? Second Any discussion? It doesn't look like there's legally room for any. No, It's its, no, you're right Matt, we can we can discuss some use of 16th section lands but just for the lease only. Right. You're absolutely right. All in favor say aye. Aye Any opposed say nay. The information reports you presented for us every month vandalism report Really no change to One of the things with our vandalism is we have very little and I like to attribute that to the quick response if we do have some the quick response to fixing it and we have several buildings and that helps. I think it helps a lot. Mr. Rodolfich you can... Yes absolutely, you know we just don't have poor looking places. We have, no, uh vandalism in the month of January and no restitution in the month of January. The discipline report comes on several pages. Any board member have a comment on the discipline report that Mr. West and  his crew have been working on this diligently for a year and a half. I don't know. Makes more sense. Mrs. Harvell deserves full credit. And it's getting our schools to report the data consistently is all with the same criteria works a lot. It helps a lot. Ryan, you're here, now it's your turn It's a lot easier for me to read the way you have it formatted. Construction Report Ryan, 3 bids this month. Central, Eastlawn, *inaudible* this afternoon. *inaudible* the 22nd. Performing Arts Center the 27th this month Trent Lott project, we bid March the 6th. So we should have all three of those for *inaudible* You'd be closed to having those ready to award, won't you? In March. We will award those in March. *inaudible* Good *inaudible* South field is wrapping up in a day or two. *inaudible* I think it's kind of neat that you can put a roof on there that is compatible to Ingalls Avenue. Looks like the, It looks good. Looks good. It's been very slow to install it ah, to say the least. *inaudible* It takes a special skill to put all that together *inaudible* I'm sorry I can't see Weber Parker's face on that compliment. Where you at Weber? I'm not saying a word. I have been scolded more than one time about putting that roof on that building like that. Oh you have. because apparently nobody in the southeast knows how to put that roof on. We've spent a lot on getting it up Green spanning It's not a full flat roof to put it on so it's been interesting to watch it Any other comments on the construction report or construction update? On Line 1 Ryan probably needs to talk. We need to give the Superintendent Ryan can tell you more about it. Yeah that's kind  of gone about as far as it can go. You know the original idea was get the permit 100%. And essentially what the  Corp of engineers are saying now as well you have a visual approval but they needed an additional clearance from MBA cube and to give a final permit which means there's actual design work that has to take place. There's just different requirements and its on a case by case basis DEQ is asking for additional requirements and really what we would say is the next phase up is design is doing design work actual storm water pollution prevention plans and it just kind of a different level of commitment to that project so, um, we're ready to move that forward but we're sort of without moving that forward we can't get everything we need to with DEQ to get the permit. We have the money. We're committed to moving forward - we need to acknowledge the temporary permit and tell you to go ahead and work? Thats, thats right. Well let's put it in these terms.  if it's ok with the board. That we will with the concept of having tennis courts and a track and field and all those things but at the core we need to design for the drainage and the excavation of dirt, the replacement of dirt and then the foundational support for concrete light poles and the set of bleachers and the plumbing that would go along with it so we don't want to do the full design of the whole comprehensive piece because there are funding issues that we may run into, but for the initial part then yes I would say we would do at least phase one of the dirt work and all that. But, he, he almost has to show the structure to show the road run-offs yeah we can do that that's never an issue to do that. Conceptual structures. yeah that's saying we're designing to accommodate these future things but you know it's kind of you know essential plans and specs for a site development package a field package. It's a clearing, grubbing filling it doing some drainage doing some infrastructure work you know you can get that permit we can find out the calculations over the completed project but we are only going to construct Without the design that's where the expense on the front end comes in. Yeah that's right we're not doing the buildings or the full package. Just you know what is... What you have to do to get the permit. Thats right. and I mean in the trick to this is we need to actually be committed to actually constructing that initial phase of whether we're clearing the site and filling it and doing some drainage and we can certainly get into those details so the question is can he present to ya'll next month those details because we've only got 90 days well that roughly. we just need to tell them if we need to put this on a longer hold we just need to communicate back to the court what we're doing with this project. Um We can't just kind of live out there indefinitely. Right Oh we have options. We just need to communicate what it is we are wanting to do so that they're clear. I think in March we'll be a lot more clear we'll obviously be with opening 3 more bids we'll have a lot more about the big picture of this thing and a really informed decision can be made I don't think we have that much information today *inaudible* funding. So do we need a vote on an item or do we just need consensus board consensus? We ask the board if the board will be willing to allow us to move into the design phase for this space this new practice area, this competition area space at Gautier high school and I would almost suggest If it's ok to jump in there a separate service order and submit that for next month and we can define these details a little bit better Thats what we are trying to push for so you can present Just make sure your approved to present next month. I have no objection to that and it keeps the project moving Is there any objection?  No High school roof repair yes in December they did not get us our reports but we will have them in January in January they did not get us our reports but within two weeks we will have them in your inbox tentatively yes it is February 6th yes and I see now March but you have already had the reports and sent them back. Thats right In my mind March is no good for me because then I'm gonna have to see it and then ask questions before we decide if we want to act on it and then we're going to be April act on it and then we're going to be April I mean can we see something about this soon? Sure. Like would it the out of line for me to say close of business this week soon? I saw an email today ...

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School Board Meeting 2/6/2018

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